Life at Q is anything but boring! We’re on a mission to solve the toughest challenges of today, which keeps our work dynamic, our team engaged, and our daily tasks exciting. Are you ready for this challenge?

We’re seeking a proactive, team-oriented, motivated Resource Coordination Specialist (m/f) to join our team. Our Resourcing Team is responsible for the smooth and efficient daily management of production resources through collaboration with all departments. They balance resource and workload requirements to allocate resources to projects while considering long-term needs.

Resource Coordination and Project Management Tasks:

• Resource Planning and Allocation:
  • Collaborating with production departments to streamline workflows, reduce bottlenecks, and optimize resource allocation
  • Creating reports, leading and reporting on production's short-term and long-term resource planning, ensuring alignment with business goals and project timelines
  • Coordinating and planning resources with stakeholders such as the Center of Excellence, Project Managers, Talent Acquisition, Sales, and other cross-functional teams
  • Managing resource scheduling and updating resource assignments in the company’s resource planning software Ganttic and project management tools (e.g., Trello, Teamwork, Jira, or similar platforms)
  • Supporting project managers in defining realistic resource capacity for project planning, including scope adjustments when necessary
  • Identifying and addressing resource shortages or conflicts by collaborating with team leads and proposing solutions
  • Developing and monitoring resource utilization metrics and creating regular reports for leadership to inform decision-making
  • Supporting contingency planning for resource reallocations in response to unforeseen changes in project demands
  • Assisting with onboarding and integrating new team members into ongoing and upcoming projects
  • Leading resource-related meetings and follow-ups to ensure clarity and alignment on priorities across all teams.
• Resource Tracking and Reporting:
  • Maintaining up-to-date records of resource assignments and availability across projects in real-time
  • Reviewing and analyzing time entries for resourcing and project progress purposes, ensuring data accuracy
  • Tracking and maintaining accurate records of annual leave, absences, and sick days to prevent disruptions in project schedules
  • Documenting and maintaining processes, workflows, and best practices related to resource management

What We Expect From You:

• Previous experience in the IT or software development industry is highly desirable
• Proven experience in project management or similar roles requiring multiple projects and resource coordination
• Strong analytical skills to interpret data and optimize resource planning processes
• Proficiency with project management and resource planning tools (e.g., Ganttic, Trello, Teamwork, Smartsheet, or similar)
• Excellent time management skills, with the ability to manage competing priorities effectively
• Exceptional verbal and written communication skills to facilitate apparent collaboration across teams and stakeholders
• Strong organizational and planning abilities, with meticulous attention to detail
• Strong English language skills, including communicating effectively in written and spoken English.

What we offer

• Flexible working hours & remote work
• Work with new technologies in a high-performance environment
• IT community involvement — Meetups, Workshops & Articles
• Internal workshops & personal development
• Educational budget
• 100% paid sick leave
• Paid health insurance
• Subvention of Multisport card & online Yoga classes
• Transport allowance & meal allowance

Salary range

Our salaries are based on your experience, level of knowledge & technical interview.